Cleaning service agreements are essential for establishing a clear understanding between a cleaning service provider and their clients. A well-drafted agreement outlines the scope of work, payment terms, and responsibilities of both parties, protecting the interests of both the service provider and the client. Here's a comprehensive guide to creating a cleaning service agreement template in a Word document, along with a sample template.
Importance of a Cleaning Service Agreement
A cleaning service agreement serves several purposes:
- Clarifies Expectations: It clearly outlines the services to be provided, the frequency of cleaning, and the areas to be cleaned.
- Establishes Payment Terms: It specifies the payment amount, payment method, and payment schedule.
- Defines Responsibilities: It assigns responsibilities to both parties, including the service provider's obligations and the client's expectations.
- Provides Protection: It protects both parties from potential disputes and liabilities.
Cleaning Service Agreement Template Word Doc Sample
Here's a sample cleaning service agreement template in Word doc format:
[Your Company Logo]
[Your Company Name] [Your Company Address] [City, State, ZIP] [Email Address] [Phone Number]
CLEANING SERVICE AGREEMENT
This Cleaning Service Agreement ("Agreement") is made and entered into on [DATE] ("Effective Date") by and between [YOUR COMPANY NAME] ("Service Provider") and [CLIENT NAME] ("Client") for the provision of cleaning services at [CLIENT ADDRESS] ("Premises").
1. SCOPE OF WORK
The Service Provider agrees to provide cleaning services to the Client at the Premises, including:
- Dusting and polishing of furniture and fixtures
- Vacuuming and mopping of floors
- Cleaning of bathrooms, including sinks, toilets, showers, and bathtubs
- Cleaning of kitchens, including counters, sinks, and appliances
- Emptying of trash and recyclables
2. FREQUENCY OF CLEANING
The Service Provider will provide cleaning services on a [DAILY/WEEKLY/BIMONTHLY] basis, as specified below:
- [LIST SPECIFIC DAYS AND TIMES]
3. PAYMENT TERMS
The Client agrees to pay the Service Provider a total of $[PRICE] per [VISIT/MONTH] for the cleaning services provided. Payment is due upon receipt of invoice and is payable by [CHECK/CREDIT CARD/BANK TRANSFER].
4. RESPONSIBILITIES
- The Service Provider is responsible for:
- Providing trained and background-checked cleaning personnel
- Bringing necessary cleaning equipment and supplies
- Maintaining the confidentiality of Client information
- The Client is responsible for:
- Providing access to the Premises during scheduled cleaning times
- Securing any valuable or sensitive items
- Notifying the Service Provider of any changes to the Premises or cleaning schedule
5. TERMINATION
Either party may terminate this Agreement upon [NUMBER] days' written notice to the other party.
6. INDEMNIFICATION
The Service Provider shall indemnify and hold harmless the Client from any claims, damages, or expenses arising from the Service Provider's negligence or willful misconduct.
7. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of [STATE/PROVINCE].
8. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties and supersedes all prior negotiations, understandings, and agreements.
By signing below, the parties acknowledge that they have read, understand, and agree to the terms and conditions of this Agreement.
SERVICE PROVIDER
Signature: _____________________________ Date: __________________________________
CLIENT
Signature: _____________________________ Date: __________________________________
WORD DOCUMENT TIPS
To create a cleaning service agreement template in Word, follow these tips:
- Use a clear and concise format: Use headings, bullet points, and short paragraphs to make the agreement easy to read and understand.
- Customize the template: Replace the sample text with your company's information and the client's details.
- Use a standard font: Choose a standard font, such as Arial or Calibri, to ensure the agreement is easy to read.
- Include a signature block: Add a signature block at the end of the agreement for both parties to sign.
- Save as a Word document: Save the template as a Word document (.docx) to make it easy to edit and print.
CONCLUSION
A well-drafted cleaning service agreement template is essential for establishing a clear understanding between a cleaning service provider and their clients. By using the sample template provided and customizing it to your company's needs, you can create a comprehensive agreement that protects both parties and ensures a successful cleaning service relationship.
Gallery of Cleaning Service Agreement Templates
FAQ
Q: What is a cleaning service agreement? A: A cleaning service agreement is a contract between a cleaning service provider and their client that outlines the scope of work, payment terms, and responsibilities of both parties.
Q: Why is a cleaning service agreement important? A: A cleaning service agreement is important because it clarifies expectations, establishes payment terms, and provides protection for both parties.
Q: What should be included in a cleaning service agreement? A: A cleaning service agreement should include the scope of work, payment terms, responsibilities of both parties, termination clause, and indemnification clause.
Q: Can I customize the cleaning service agreement template? A: Yes, you can customize the cleaning service agreement template to fit your company's needs and the client's details.
Q: Is a cleaning service agreement legally binding? A: Yes, a cleaning service agreement is a legally binding contract between the service provider and the client.